Workplace safety compliance checklist: India

Site: ______________________ Date: ____________ Checked by: ______________________

01Registration and notices

Establishment registered electronically on the Shram Suvidha Portal using Form I. OSH Code s.3; Central Rules r.3
Registration certificate (Form III) displayed where people can see it. Central Rules r.3(4)
Notice of starting work sent electronically before a factory, mine or construction work begins. OSH Code s.5
Notice board shows the establishment's name, hours, wage dates, inspector's name and address, and accidents of the last five years, in English or Hindi and the local language. Central Rules r.73
Annual return (Form XVII) sent electronically by the last day of February. Central Rules r.74

02People and committees

Appointment letter issued to every employee. OSH Code s.6(1)(f); Central Rules r.6
Safety officer appointed where the site has 250 or more construction workers, 250 in a hazardous-process factory, 500 in other factories or 100 in a mine. OSH Code s.22(2)
Construction sites: enough safety officers for the headcount (one up to 500 workers, two up to 1,000, three up to 2,000, four up to 5,000). Central Rules r.18
Safety committee set up at 500 or more workers, with at least as many worker members as employer members. OSH Code s.22(1); Central Rules r.14
Committee meets at least once a quarter (monthly in mines) and its recommendations are acted on within 15 days. Central Rules r.14

03Safe work and health

Plant and systems of work are safe, and workers get the information, instruction, training and supervision they need. OSH Code s.6(2)
Workers pay nothing for safety measures or medical tests. OSH Code s.6(1)(g)
Free annual medical exam for dock and construction employees aged 40 and over, with a Form VIII certificate to both sides. Central Rules r.5
Designers and project engineers have planned for worker safety at the design stage. OSH Code s.9
Worker reports of unsafe conditions reach the employer straight away. OSH Code s.13; Central Rules r.9
Imminent-danger reports get immediate action and a report to the Inspector-cum-Facilitator. OSH Code s.14; Central Rules r.10

04First aid

First-aid box in every department, in the charge of a certified first-aider on each shift. Central Rules r.54
Notice showing first-aid details, the person in charge and nearby hospitals, in English or Hindi and the local language. Central Rules r.54
Ambulance room in place where more than 500 workers are employed (factories, mines, construction). Central Rules r.55

05Reporting and records

Form XI ready, with contacts for the inspector, District Magistrate or SDO and police. Central Rules r.7
Everyone in charge knows the deadlines: death forthwith, lost-time injury within 12 hours after 48 hours off, dangerous occurrence within 12 hours. Central Rules r.7
Notifiable diseases reported forthwith, electronically or by speed post. OSH Code s.12; Central Rules r.8
Employee register (Form XIII) and attendance register (Form XIV) kept up to date. Central Rules r.72

Legal requirement

Under section 6 of the OSH Code 2020, every employer must keep the workplace free from hazards that cause or may cause injury or occupational disease, and meet the standards and rules made under the Code. A general breach carries a fine of ₹2 lakh to ₹3 lakh (s.94). A breach that leads to a death can bring 2 years in prison or a fine of at least ₹5 lakh (s.103).

Sources and further reading

Occupational Safety, Health and Working Conditions Code, 2020, Gazette of India.
Occupational Safety, Health and Working Conditions (Central) Rules, 2026, Gazette of India.
Four Labour Codes in force from 21 November 2025, Press Information Bureau.

This is practical guidance, not legal advice. Laws and codes of practice change; always check the current official text and your site's own procedures.

Workplace safety compliance checklist: India

01Registration and notices

02People and committees

03Safe work and health

04First aid

05Reporting and records

Sources and further reading

Related reading

Cleaning and facilities safety: what supervisors need to know

Shipyard safety: an overview for supervisors

Food and beverage kitchen safety: what supervisors need to know