PPE issue and inspection log checklist

Site: ______________________ Date: ____________ Checked by: ______________________

01Issue

Each item matches the PPE named in the risk assessment for the task.
Log shows worker's name, item, size, serial or batch number and date.
Worker signs for the item and for the briefing on how to use it.
On worksites, eye, fall, foot, hand, head, hearing and respiratory protection issued where the work needs it. Construction Regs, reg 33

02Fit and training

Worker shown how to put on, adjust and take off each item.
Tight-fitting respirators fit-tested on the wearer. Result logged.
Harness straps adjusted on the wearer while a supervisor watches.

03Inspection

Workers check their PPE before every use. WSHC PPE guidelines, 4.7
Fall protection gear inspected by a competent person at least every 12 months. WSHC PPE guidelines, 4.7
Each inspection logged with date, inspector and result against the serial number. WSHC PPE guidelines, 4.7
Maker's instructions kept where users can read them. WSHC PPE guidelines, 4.7

04Replacement

Damaged items withdrawn, tagged and replaced the same day.
Fall arrest gear that has stopped a fall removed from service, every part of it. WSHC PPE guidelines, 4.7
Replacement dates set from the maker's stated service life.
Respirator filter changes logged with the date.

05In use

Workers wear the PPE issued and have not altered or removed parts of it. MOM: employee duties
Spot checks of PPE use logged at least once a week.

Legal requirement

On Singapore worksites, the WSH (Construction) Regulations 2007 require the employer or principal to provide and maintain the right eye, fall, foot, hand, head, hearing and respiratory protection. Employees must use the PPE provided and must not tamper with or misuse it. The WSH Council's PPE guidelines add that fall protection gear needs a documented competent-person inspection at least every 12 months.

This is practical guidance, not legal advice. Laws and codes of practice change; always check the current official text and your site's own procedures.

PPE issue and inspection log checklist

01Issue

02Fit and training

03Inspection

04Replacement

05In use

Sources and further reading

Related reading

PPE selection, use and checks: what supervisors need to know

PPE selection and inspection checklist

Toolbox talk: respirator fit and seal checks