Contractor management checklist

Site: ______________________ Date: ____________ Checked by: ______________________

01Selection

Scope of work written, with hazards and permits listed.
Contractor's safety plan for this job reviewed and accepted.
Past safety performance checked with at least one previous client.
Licences and trade certificates seen for each key role.
bizSAFE or equivalent certification confirmed and in date.
Subcontracting plan agreed, with vetting rules for subcontractors.

02Contract

Safety requirements and minimum competence written into the contract.
Time and budget for safe work agreed, not squeezed out.
Right to stop work for safety breaches stated in the contract.

03Before work starts

Safety coordinator for the contract named.
Pre-work meeting held with contractor and subcontractors, minutes kept.
Contractor's risk assessment received and reviewed against your own hazards. WSH (Risk Management) Regs
Every contract worker inducted, with a signed record.
Permits issued for hot work, work at height and confined spaces as needed.

04During the work

Daily sign-in and sign-out kept for all contract workers.
Inspection schedule agreed and inspections recorded.
Non-conformances logged with an action and a deadline.
Coordination meeting held when work or contractors change.
Contractor runs toolbox briefings for its crew.
Incidents and near misses involving contractors reported and investigated.

05Close-out

Work area handed back clean and safe.
Contractor's safety performance reviewed and recorded.
Approved contractor list updated.

Legal requirement

In Singapore, a principal must make sure the contractor can do the work and has made its equipment and processes safe. If you direct how the contractor's workers do the job, you take on employer duties. Principals must also carry out and record a risk assessment, keep it for 3 years and tell affected people the risks and controls.

This is practical guidance, not legal advice. Laws and codes of practice change; always check the current official text and your site's own procedures.

Contractor management checklist

01Selection

02Contract

03Before work starts

04During the work

05Close-out

Sources and further reading

Related reading

Contractor management: what supervisors need to know

Toolbox talk: working with contractors

How to report a workplace accident in Bangladesh