Incident response and investigation checklist

Site: ______________________   Date: ____________   Checked by: ______________________

01First response

• Machine or power switched off and isolated.
• First aid given and ambulance called if needed.
• Area cordoned off and work stopped nearby.
• Scene left undisturbed except to save life or prevent more harm.
• Names and contact numbers of all witnesses written down.

02Notify and report

• Safety officer and manager told within the hour.
• Commissioner notified as soon as reasonably practicable for a death or dangerous occurrence. MOM incident reporting
• Person who will file the iReport named, with the 10-day deadline in the calendar. MOM incident reporting
• Subcontractor told to file if the injured worker is theirs. MOM incident reporting
• Insurer informed, and asked whether they need to approve the investigation.

03Evidence

• Photos taken of the scene, equipment and damage from several angles.
• Position of tools, lighting, floor condition and weather recorded.
• CCTV footage saved before it is overwritten.
• Safe work procedure, permit and risk assessment for the task collected.
• Maintenance logs and training records for the people and equipment involved collected.

04Interviews

• Each witness interviewed alone, in a quiet place.
• Interviewee told the aim is to find causes, not to blame.
• Injured person interviewed when medically fit.
• Notes read back to each interviewee and signed.

05Analysis and actions

• Sequence of events written down in order.
• Unsafe acts and unsafe conditions listed separately.
• "Why" asked until a system cause is found, not just a person.
• Each corrective action has an owner and a due date.
• Management approval for the action plan recorded.

06Close out

• Risk assessment reviewed and revised after any injury. WSH (Risk Management) Regs, reg 7
• Findings briefed to the crew at a toolbox meeting.
• iReport updated if more medical leave was given. MOM incident reporting
• Report and records filed for at least 3 years. MOM incident reporting
• Follow-up check booked to confirm the fix works.

Sources and further reading

1. Work accident reporting: what and when to report, Ministry of Manpower.
2. Work accident reporting: who should report, Ministry of Manpower.
3. Report a work-related accident, Ministry of Manpower.
4. WSH Guidelines: Investigating Workplace Incidents for SMEs, WSH Council.
5. Workplace Safety and Health (Risk Management) Regulations, Singapore Statutes Online.

This is practical guidance, not legal advice. Laws and codes of practice change; always check the current official text and your site's own procedures.

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